Danish Refugee Council, one of the world’s leading humanitarian NGOs, we are excited to invite you to join our team as a Finance Officer. If you are a skilled and motivated professional ready to make a difference, we want you on board! Together, we’ll work to deliver impactful humanitarian solutions in challenging environments.
About the job
The purpose of the Finance Officer is to focus on and ensure MAK finance compliance with DRC procedures and guidelines at the base level. The incumbent will provide efficient and effective financial management according to DRC's internal and donor procedures, as per the Operations Handbook.
Reporting directly to the Area Manager. The responsibilities will encompass all the DRC Financial Policies, instruments, and tools within the first 3 months of probation. The responsibilities will encompass all the support on financial management in MAK with compliance with DRC procedures and guidelines within the area. The position will be based in Malakal Office. Your main duties and responsibilities will be:
HR Responsibilities
- Work with the team to establish monthly fund requirements and maintain defined max/min liquidity (cash) levels in the cash safe.
- Subsequently, submit a cash flow forecast every 25th of the month to the Juba office.
- Make payments to the local suppliers, staff, casuals, etc on time ensuring that payment documents comply with DRC Finance policies
- Work with Juba to ensure staff salaries are paid on time, in Malakal & Kodok
- Do physical cash counts daily and preparation of signed cash counts and cash counts on the last day of each week and at the end of each month.
- Prepare weekly and monthly cash reconciliation on time with posted transactions in
- Dynamics and reconcile with cash count and send monthly reconciliation to Juba.
- Support managers in developing performance goals and objectives and laisse with the Juba office for technical support to managers
- Responsible for bookkeeping i.e. maintaining updated journals and ledgers in DRC Dynamics, ensuring payments are entered into Dynamics on time, and that they are of high quality.
- Review, pay, and post cash advance requests created and approved in DRC Dynamics
- Review, pay, and post expense reports, PO Invoices, Cost Invoices created and approved in the DRC Dynamics
- Ensure open advances are closed within a month and that advance SOP is adhered to at all times.
- Stage Cost or PO invoice for vendor payments and related bookkeeping as per DRC-Dynamics requirements.
- Request funds from the Country Office and create/maintain Journal entries and related records in the system.
- Update staff salary template for posting onto the salary journal
- Monthly and ad hoc reconciliation of the account’s payables, and the account's receivables are completed.
- Supervise the support staff such as the cleaners and Cooks
- Assist with the preparation of program and operational budgets.
- Provide period reports on posted, pending, and committed expenses to budget holders
- Communicate on grant liquidation period and ensure pending and committed expenses are settled within the period
- Download BFUs for the program checkout and assist in cleaning of BFUs
- Provide necessary information on spot checks, attend to all rebooking concerns, and reconciliations
- Maintain proper documentation as per DRC South Sudan guidelines and every month upload in the share point all financial vouchers and make periodic transfers of files to Juba.
- Support to adequately prepare for both internal and external audits.
- Act as the focal contact for financial queries in Malakal.
- Extract from the system, every month, all transactions for Malakal and reconcile them with the program distribution lists being sure to match every transaction with verification documents.
- Ensure proper application of ERP finance processes in the country.
- Apply reports and data analytics from the ERP financial system to improve finance performances and address errors.
Required
- Minimum 3 years of work experience in relevant field INGO or other agencies experience in financial management.
- Bachelor's degree in a relevant field (Business Studies, Marketing, Finance, Accounting Management etc.
- Computer skills (including MS Office package)
- Proficiency in the use of automated Financial Management systems and accounting software preferably DYNAMICS.
- High integrity, pro-active, stable, robust character and a good team-player
- Highly motivated, results-oriented, and with well-developed problem-solving skills.
- Ability to cope with heavy workloads and to work under pressure to meet tight deadlines.
- Excellent communication and analytical skills- Full professional proficiency in English
- Proven commitment to accountability practices.
- Proven ability to prioritize tasks, meet deadlines, and work with limited supervision.
- Excellent computer skills in MS Word & and Excel, as well as experience working with an ERP system
- Sound knowledge of cost planning, budgeting, and financial reporting.
Working at DRC
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DRC as an employer
Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 40 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.
By working in DRC, you will be joining a global workforce of around 8000 employees. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.