The Danish Refugee Council is one of the world's leading humanitarian NGOs, working in over 30 countries to provide adequate assistance and protection to refugees, asylum seekers, IDPs, returnees, people on the move, and vulnerable local populations/host communities. Currently, DRC is seeking a highly qualified national Grants Management Coordinator based in Caracas, Venezuela.
About the job: DRC is managing its operations in Venezuela under the direction of the country office in Caracas and four field offices located in the states of Sucre, Apure, and Zulia (Maracaibo and Santa Barbara de Zulia). DRC Venezuela is implementing an integrated Action encompassing the Protection, Food Security & Livelihood, WASH and Disaster Preparedness sectors.
The overall purpose of the role:
The Grants Management Coordinator is responsible for overseeing the grants management of Venezuela CO portfolio in accordance with donor and DRC regulations. This includes ensuring effective proposal development, donor compliance, timely reporting, and overall accountability to donors. The position reports to the Head of Programme and collaborates closely with Support Services Managers, Technical Coordinators, and the Senior Management Team on all grants-related matters, compliance, and partnerships.
Responsibilities:
Daily Grants Management and Administration
- Ensure high-quality contract management in close cooperation with SMT, anticipate and identify potential risks, and implement mitigation strategies; communicate with donors and prepare modification requests and other contractual documentation as required.
- Coordinate and facilitate meetings for grant kickoff/opening, review and closing, including monitoring progress against timelines and action points and actively participate in the KPI meetings hosted among CO, RO and HQ.
- Monitor and update that DRC's Grants Management Card on Dynamics and internal documentation systems (SharePoint) are fully updated and ensure high-quality of Project-Grant data and work with HQ focal points and the Grants Management Specialist to address any issues.
- Review and update the grants tracker and ensure regular communication with DRC regional offices, headquarters, and field teams when required in line with the Workstreams.
- Facilitate the coordination and communication between DRC and its partners in terms of grants management, contract compliance and quality assurance. And ensure it is in line with DRC Implementing Partners SoPs.
- Participate in new staff inductions by providing an overview of grants functions, active grants and relevant project documents.
- Provide ad hoc support and guidance to programme staff on grants management and business development-related issues.
- Address ad hoc requests from donors in liaison with SMT and program and support service teams.
- Compile relevant inputs for Success Stories, Factsheets, Annual Report, Quarterly Situational Reports, Flash Reports, Capacity Statements, Internal Monthly Newsletter and other relevant products as assigned by the HoP.
Compliance Monitoring and Quality Assurance
- Act as the Grants/Contract Management Donor Compliance Focal Point in the CO, ensure understanding of contractual obligations and regulations, and seek support from HQ GMS for any questions.
- Provide advice on DRC Grants Management Volume and Donor Compliance matters in collaboration with the HQ GMS to HoP, HoSS and CO and raise any grants and contract management risks to the relevant SMT or RO member for further action.
- Quality control on all contracts before signature, seeking DRC RO and HQ GMU and finance advice when required and facilitating the signing of grant agreements.
- Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, M&E and Operations team.
- Troubleshooting identified gaps for meeting deliverables in the given timeframe and budget, informing relevant staff in the country and seeking DRC HQ Program Department advice on potential solutions that would meet donor rules.
- Lead on contract amendments, including cost /no-cost extensions and project revisions, in coordination with relevant internal stakeholders.
- Actively participate in Global Grants Community Meetings to stay up to date with DRC Grants Management Best Practices as well as new regulations and requirements from donors.
Reporting and New Business Development
- Coordinate provision of training in proposal development and reporting for grants and program teams, including relevant field staff.
- Work with the HoP to update the donor mapping and funding tracker, keeping abreast of funding trends and donor strategies, paying special attention to diversifying the funding portfolio and the CO fundraising strategies.
- Support HoP in maintaining active and regular communication with donors, ensuring timely response to communications and coordinating with relevant country team members on high-quality feedback.
- Participate in external Coordination and fundraising-related meetings as delegated by HoP
- Support the HoP in the Go No Go meetings for new grants and lead the proposal planning meeting.
- Collaborate with program technical coordinators, base managers, support services and implementing partners to gather their input for proposal development. Edit and compile the final draft of the proposal and annexes and ensure that they meet the required quality standards before submitting them to the Head of Programmes for review.
- In collaboration with MEAL team, ensure that Project proposal development and donor reporting are informed by reliable organizational data and learning.
- Ensure involvement of DRC RO or HQ in Quality Assurance of reports or proposals when needed, particularly for strategic grants.
- Assist on communication, negotiations and coordination with donors and external stakeholders.
Promote Diversity, Equity & Inclusion and display respect, care and interest in all employees.
Any ad-hoc tasks assigned by the Head of Programme
Experience and technical competencies:
- Excellent communication and interpersonal skills, including the ability to build relationships with internal and external stakeholders.
- At least 3-5 years of experience in grants management, preferably with an international NGO or other donor-funded organization.
- Knowledge and experience working with multiple sectors including protection, food security and livelihood, WASH Proficiency in Microsoft Office and other relevant software, including Word, Excel and PowerPoint.
- Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, SIDA, ECHO, GFFO, VHF and private foundations.
- Knowledge of donor rules and regulations.
- Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
- Excellent communication, coordination, influencing and interpersonal skills.
- Demonstrate ability in thinking creatively and practically to improve the quality of projects.
- Ability to lead and work within a multi-cultural/diverse team.
- Commitment to Humanitarian principles and DRC values.
Education:
- University Degree in Social Sciences, International Development or relevant fields.
Languages:
- Fluency in English (speaking, writing, reading) is essential.
- Communication skills in Spanish is mandatory.
We offer:
- The opportunity to be part of one of the best NGOs worldwide.
- Access to over 1,000 free online trainings and certifications.
- Contract duration: subject to budget availability.
- Salary: Band G / Non-management. National contract.
- HCM insurance fully covered by the organization.
DRC Core Competencies:
- Achieving Excellence: Focus on achieving results and ensuring efficient processes.
- Collaboration: Engage relevant parties and encourage feedback.
- Taking the Initiative: Take ownership and initiative while seeking innovation.
- Communicating: Listen and speak effectively and honestly.
- Demonstrating Integrity: Act in accordance with DRC's vision and values.
Application Process: All applicants must upload a cover letter (max. 1 page) and an updated CV (max. 2 pages, without attachments) in English or Spanish, on the DRC employment platform. Applications sent by email will not be considered.
Application Deadline: Sunday, June 29 at 11:59 pm Local Time. Please note that applications will be reviewed continuously, and interviews will be scheduled as soon as a suitable candidate is identified. DRC reserves the right to close the vacancy before the deadline once a suitable candidate is identified.
Start Date: 1st of August 2025 with 2 months handover period with the current holder of the position.
Working at DRC
Help applying
DRC as an employer
Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.
By working in DRC, you will be joining a global workforce of over 6000 employees. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.