Finance Officer - Partnership

Finance Officer-Partnership

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

POSITION PROFILE

Overall purpose of the role:

Background

To provide technical support in documents review, making sure that Financial Policies and SOP are followed. Additionally, providing support the field offices in all matters related to finance. Finance Officer will be the focal point the local partners for their financials, budgets, and capacity building.

DUTIES & RESPONSIBILITIES

Key Responsibilities:

Responsibilities

Finance and Accounting:

• Support on banking and petty cash payments on need basis.
• Review payment documents for accuracy, compliance with DRC/donor policies and completeness.
• Maintain cash books and ensure that all cashbooks are uploaded into sharepoint.
• Ensure all documents are scanned and uploaded in Dynamics.
• Prepare cash counts, cash reconciliation, and bank reconciliation.
• Maintain an archiving system for transaction vouchers for all transactions booked on Dynamics, with proper referencing and ensure they are attached on system journals and TDL.
• Support in donor and financial audits by retrieving requested vouchers and liaison with related parties for missing files.
• Review costs booked in budgets for accuracy.
• Ensure costs are rebooked as per budget holder’s requests.
• Support in preparing financial reports requested by management.

Local Partners:

• Participate in partner selection process, including due diligence and risk assessment.
• Participate in kick-off workshops and capacity-building events as requested by the partner teams, liaising with human resource, logistics, and programmes departments.
• Maintain budget oversight and reviewing of partner financials against the project’s milestones achieved;
• Conduct monitoring and follow-up visits to partners liaising between partnership programme staff and partners’ focal points
• Responsible of reviewing partners financial reports and the submitted supporting documents for transactions, and following up on the documentation when not adequately provided and uploading the partner expenses to the DRC ERP dynamics system.
• Responsible for archiving and documentation of finance data including uploading it on DRC’s management information system
• Assist in resolving any administrative matters arising and inquiries from partners in relation to finance.
• Maintain and update contact lists for partners and trainees
• Prepare training materials and facilitate the training sessions for related partners capacity enhancement
• Perform Monthly partner account reconciliation and settle the accounts.
• Keep and updated partner tracker.

Compliance & Reporting

• Support in audits
• In consultations with the Finance Manager and Head of Support Service, make regular technical support field visits to partners and DRC field office on compliance.
• Any other duties as agreed with the Finance Manager and Head of Support Service.

SKILLS AND EXPERIENCES

Experience and technical competencies:

1.  Strong analytical and conceptual skills.
2. Advanced skills in Excel and accounting systems.
3. Good background in accounting and financial skills.
4. Stable and robust character.

Proven Management and supervision skills, team player and proven commitment to accountability practices.

EDUCATIONAL QUALIFICATIONS: (include certificates, licenses etc.)

• University Bachelor’s Degree in Economics, Business, Finance or Accounting.

At least 5 years work experience in finance or accounting 2 of them in NGO and should be local partner-related experience.

LANGUAGES

(indicate fluency level)

• Fluency in Arabic
• Advanced level in English.

 ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on achieving results while maintaining efficient processes.
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct.

POSITION DETAILS

• Type of contract: National
• Contract Length: 12 months
• Band: H
• Salary Range Starting from : USD 1,225.00
• Duty station: Port Sudan
• Start date: As soon as possible
• Closing Date for Application: 20/July/2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees.

WHAT WE OFFER      

1. Two Bonuses (during two Eid festivals)
2. National Social Insurance
3. Medical Insurance
4. Excellent Working Environment and Opportunity for Growth
5. Various Learning and Development Platforms

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.   
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.   
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor with CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.

If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race,

marital status, or other protected characteristics.   

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.