Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Female Human Resources & Administration Officer
About the job
The HR & Admin Officer position has an area focus and ensures compliance to DRC policies and procedures. The post holder is responsible for providing human resource and administrative support to the DRC area office. S/he works closely with the Area Manager, Country HR & Admin team and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner. She is responsible for running of day-to-day HR & Administrative activities in area Office
Your main duties and responsibilities will be:
Administration
- Coordinate and manage all administrative tasks at base level. Ensure all administrative matters are properly followed up and legally standing according to local laws/requirements.
- Coordinate with finance to obtain the monthly timesheet codes. Ensure monthly timesheets are correctly filled by staff, approved by Line Supervisors and filed in timely manner.
- Prepare monthly payroll on the Regional Payroll System and ensure that all payroll changes are captured, reconciled and shared with area Finance and Country HR on timely manner and as per the HR reporting schedules
- Prepare, advice and oversee staff leaves and absences.
- Ensure staff requiring Visas and other legal documents are organized in timely manner.
- Filing of all administration records as per DRC filing procedures.
- Ensure all office utilities and infrastructures are appropriate, safe and functioning. (electricity, gas, security, up keeping of premises, health and safety, internet, telephones, photocopiers etc.).
- Ensure all necessary office resources (Stationaries, office supplies, drinking water are stocked and managed.
- Manage the expat staff guest house
- Ensures distribution of area office staff lists on a monthly basis to Area Manager and HR & Admin Coordinator
- Supervise and provide technical support to the Cooks & Cleaners in the area base.
- Organize meetings, trainings and other events.
- Coordinate the flight bookings, housing and transport for internal and external visitors in coordination with Logistics department.
- Act as focal point for the administration of tenancy agreements & liaise with lessors.
- Keep track, record and properly manage incoming and outgoing letters including those received from government.
Human Resources
- Ensure DRC’s HR policies & procedures are applied and compliant at all times.
- Supports all phases of the recruitment process.
- Lead all national recruitment process in the area; ensure compliance with DRC recruitment procedures
- Prepare staff contracts for new staff in timely manner including preparing and uploading of contracts on Dynamics.
- Prepare staff contracts (along with the required attachment) in timely manner.
- Ensure DRC ID cards are issued to new staff on the first working day.
- Ensure all staff personal files are updated according to the DRC’s checklist on constant basis.
- Ensure timely on boarding/induction for new staff before sent to work and oversee/coordinate the induction process.
- Support and assist with the Performance & Development process.
- Organize training on Code of Conduct for staff. Brief on other HR policies/procedures to staff when necessary.
- Review HR related documents before necessary approvals are sought.
- Assist in promoting the DRC Learning Catalogue.
- Serve as the liaison on national staff insurance issues.
- Ensure exit procedures are made for all staff in coordination with other required departments.
DRC Dynamics
- Heavy User role in DRC Dynamics (ERP System) – HR module and deliver tasks as per the defined DYN roles and responsibilities.
- Provide support to area HR Users (HU/LU) in area offices to ensure successful cascading and implementation of DRC Dynamics.
- Perform administrative tasks on DRC Dynamics in coordination with country HR Officer and Manager.
About you
To be successful in this role we expect you to have:
Required
- Minimum of two years of relevant work experience in similar field with INGO or UN.
- Advanced proficiency skills in MS Word applications
- Experience in training and capacity building of national staff
- Well-developed organizational and planning skills in order to meet deadlines with limited supervision.
- University degree in HR Management, Business Administration or equivalent professional qualification.
- Proficient in English – both oral and written communication skills
- Fluency in local (Somali) language
- Commitment to teamwork and capacity building.
- High level of integrity and professionalism.
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
Contract length: 12 months
Band: Employment Band Non-Management H
Work location: Galkacyo
Start date: 1th November 2025
Reporting to: Area Manager
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for
employees on national contract.
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. This position is open Only to female applicants, and qualified females are strongly encouraged to apply.
Closing date for applications: 15th October 2025
For more information about the Danish Refugee Council, please visit our website drc.ngo.
Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment regardless of personal characteristics or attributes.
Working at DRC
Help applying
DRC as an employer
Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.
By working in DRC, you will be joining a global workforce of over 6,000 employees. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.